How To

British Telecom's Termination Checklist

September 01, 2003 —

BT's Line Manager Exit Pack & Checklist
1. Equipment, Software & non-consumable items	Any items purchased for work purposes	It is the Line Manager's responsibility to ensure that all equipment, software and non-consumable items previously purchased for work purposes are returned prior to leaving.
	Combination locks/Code locks	Change combinations on all locks to which individual had access
2. Keys	Building & Gate Keys	Managers need to ensure that all keys are returned to BT Security at: ______ Any queries, please contact the Security Helpline on: _______
3. Protective Clothing		Managers should follow local arrangements for return
4. Image Clothing		Managers should follow local arrangements for return
5. Imprests	Cash float	Managers should follow local arrangements for return
	Corporate Cards	BT Corporate cards must be retrieved from employees leaving the company, cut in half and sent to: ______
6. Communications	Car Phones/ Mobile Phones (including Car Kits)	Use the cease form ____ via ______ Guidance notes can be found via ______
	Pagers	Use the cease form ____ via : ______ Guidance notes can be found via: ______
	BT Chargecards	BT Chargecards will need to be cancelled. This can be arranged via: ______ - using form ____. Once this form is completed it should be returned to the fax number on the form. If you have any queries please contact the Chargecard unit on ______
	Telephones/ Answering Machines/ Fax Machines	Managers should follow local arrangements for return. However, BT has a policy for the disposal of recovered redundant equipment. Details of equipment to be recovered should be entered on the order. Removal and/or unauthorised use of any BT equipment for personal use is not allowed and will be considered under the discipline procedure.
	Personal computers, including: Terminals/ Modems/ Software and Printers	Computing Assets are tagged to an individual, when leaving the company the individual must re-allocate the assets via e-Organisation. Line Managers must ensure the appropriate action has been taken for these assets by accessing the site via e-Gatekeeper. Note: It is the responsibility of the line manager to ensure that all sensitive data (in confidence and above documents) are deleted from the PC if it is to be transferred to an individual who should not have access to this information.
	Remote Access - UK Connect	Individuals will need to return their SecureID cards to their Line Manager.
	Security Passwords systems and intranet access	The 'Left BT' process is accessed via e-Gatekeeper at:_____. Line Manager notification via this channel will automatically trigger deletion of ALL registered systems access. REMEMBER: when you request a deletion the person will lose ALL access to systems and buildings. For further information outlining Line Manager responsibilities, please access: ______
	Ownership of system/ network/ application/ website	Line Managers must ensure that transfer to new owner is completed and that the appropriate System Administrator removes access authority via:______. All access to systems must be rescinded before an individuals last day of service.
7. Pass cards	ID cards for BT Buildings	Managers must ensure that all BT swipe and proximity cards, as well as ID cards, must be returned to BT Security at: ______ Any queries, please contact the BT Security Helpline on: ______
	System access tokens	Managers should follow local arrangements for return or contact Security Control Centre on ______